Board of Director’s Meeting, September 21, 2012 6:45 pm, Country Inn and Suites, Bothell, WA
Called to order 7:00 pm
Roll Call: Cathy Leddy, Amrita Ibold, Jas Shearer-McMahon, Ann Tipps, Terri Fender (via Skype). Also present: Eloise King, Gary Tipps. Absent: April Pruente, Bill Bowles
Reading of 2011 BOD meeting minutes: Motion to accept Jas, seconded by Cathy, approved
Old Business: Ann found the name and contact info of the company that did the old ATAA decals: Van Gard Industrys West, 760-438-4437
Registered agent for Corporation in MO - ? Need to file yearly report. Discussion of how to do yearly reports as we need someone with an address in that state. Cathy will look into registering the ATAA in Washington State and let the BOD know what happens.
Motion by Amrita for a Meeting within a meeting to address non performing Directors, seconded by Jas, approved
2 BOD members have not contributed this past year. According to our Bylaws:
4.8H Removal of a Director or Officer. A Director or Officer may be removed from office provided all the following items are met:
4.8Ha A meeting of the Board of Directors is called expressly for that
purpose by a majority of disinterested Directors.
4.8Hb Board of Directors must have cause to remove a Director or an
officer of the Board of Directors.
4.8Hc. Any Board member consistently absent from voting for three (3) consecutive voting issues over not less than 45 days, unless just cause, including but not limited to illness or travel, may be removed from office and replaced by the Board of Directors under 4.8F.
BOD votes for the year were presented to all BOD members present to show that 1 non-performing member did not participate in any votes or discussions and 1 non-performing member participated in 1 vote. There were 22 BOD votes during the previous year and Terri Fender had tried calling these BOD members several times.
After discussion, a motion was made:
Motion: The 2 non-performing BOD members will be removed from office. They will be contacted via certified mail by the Secretary to apprise them of this. The two BOD nominees with the 3rd and 4th amount of votes will take over these two positions. Motion Amrita seconded by Jas, approved.
The ATAA was approached by the ALBC to take over the Caspian Registry. Cathy has asked the ALBC for more information on what would be involved. So far, no more information has been received, so the idea was tabled.
Change to University of Texas for DNA reports- Amrita reported that Gus at the University of Kentucky is very easy to work with and the DNA reports are cheaper than U of K. Cathy asked if DNA done at U of K will be able to be transferred to U of T for upcoming registrations. Amrita said it will work out fine. We decided to bring this up to membership for a vote.
Meeting adjourned at 7:25 pm
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